Minutes, January 22, 2015

Lehi Elementary School Community Council 

Thursday, January 22, 2015 

Meeting Minutes

In Attendance:  Joel Miller, Susan Archibald, Lance Madigan, Liz Ash,  Brittany Gray,  Amy Grace,  Cathleen Tronson, Amy Sloan, Jodie Harris, Cali Southwick, Kimberly Kosorok 

Welcome and Pledge of Allegiance 

Voting on November 20, 2014  minutes:  A motion was made by Susan Archibald and seconded by Liz Ash to approve last meetings minutes. 

Good Things:  

• Sage Formative Testing-This is a free test that can help the teachers and students prepare for the Sage Test.  Teachers can pull questions to make own assessments for students to practice on.  This comes through the Sage Portal so every teacher has access to it.   
• Sage Writing Test-Changes were made so less time will be involved in this portion of the test than last year. 
• Sage Testing Window-Start about the last week of April and go into May by about 2 weeks. 
• Robotics class started last week (Jan. 13). 
• Gifted and Talented Program moving along.   
• Eight cordless microphones and a spotlight were purchased to upgrade our Drama Club. 
• Lehi Elementary will reapply for the Beverly Taylor Sorensen Grant this spring.  This grant, along with Trust land Funds helps support our fine art program. 
• Double Dosing-Teachers will be turning in data soon to show progress and growth.  This will also include attendance data. 
• Boundary issue-This has not been approved by the board of education yet.  The suggested change moves our boundary from State Street to I-15.  If approved, we would add students from Sego Lily and Eagle Crest. 
• Feb. 4th –Science Fair 

Attending our meeting was a Community Council Rep. (Kimberly Kosorok) for our area.  She will take any issues or concerns we may have back to the District Community Council Meeting. 

Review of Rules of Order and Procedure:   Lance proposed an addition to the rules of Order and Procedure.   

• Meetings are regularly scheduled, however interim meetings may be called by the request and support of two Community Council Members. One week notice is still required.
  
• In extreme circumstances, a motion and second can be made electronically (email, etc.) or by phone among Council Members.  A majority must approve, and the motion is given preliminary approval until the next Community Council meeting (whether a regularly scheduled meeting, or an interim meeting).

Amy moved that we approve the motion, and Kathleen seconded.  It was unanimously approved. 

Report on the use of Trust Land Funds 

Year-to-date budget report-  We are on track for use of funds.  Double Dosing does not get paid out until the end of the year.   

Progress of Plan-At the next meeting we will review progress of plan in more detail.  On Feb. 10th we will work on the layout of the School Improvement Plan. 

Collaboration Meeting Observation:  On Feb. 9th the School Community Council will take the opportunity to observe the collaboration meetings of the teachers and see how this time is used to help students.  Meet in council room at 2:15pm.   

We will meet on Feb. 10 to report on observations and start School Improvement Plan. 

Feedback from parents:  Kindergarten registration coming up.  Discussed need to get word out to parents early about registration. 

Calendar of upcoming meetings: 

March 19th.  Other meetings may be called as needed.  All meetings are held at 3:40 pm in the school conference room. 

Adjourn

Agenda, January 20, 2015

Lehi Elementary School Community Council

Thursday, January 22, 2015

Meeting Agenda

• Approval of Minutes
• Good Things
• Review of Rules of Order and Procedure
• Report on Use of Trust Land Funds
•   Year-to-date Budget Report
•   Progress of plan
• Collaboration Meeting Observation
•   Observation, Feb 9th, 2:15 to 3:45
•   Community Council Mtg, Feb 10th 3:40pm
• Feedback from parents
• Other Items
• Adjorn

Next Meeting regular meeting March 19, 2015

November 20, 2014 Minutes

Lehi Elementary School Community Council

Thursday, November 20, 2014

Meeting Minutes

Welcome and Pledge of Allegiance

In Attendance- Joel Miller, Susan Archibald, Lance Madigan, Liz Ash,  Brittany Gray,  Amy Grace,  Cathleen Tronson, Amy Sloan, Jodie Harris, Cali Southwick, Kimberly Kosorolk

Voting on September 18, 2014  minutes:

A motion was made by Susan Archibald and seconded by Liz Ash  to approve last meetings minutes.

Nomination and voting for new vice chair:  A motion was made by Lance Madigan to nominate Susan Archibald as Vice Chair.  Mr. Miller seconded the nomination. 

The voting members voted and it was unanimous in favor of Susan Archibald as Community Council Vice Chair.

Good Things:

• Double Dosing is under way with 3 math classes and 3 reading classes going at 3 different levels. 
• Expanded art program is up and running.  Students are taking advantage of Art and Music classes, funded in part by a grant from the Beverly Sorenson Foundation.  Mrs. Jones is doing a fabulous job of integrating the curriculum into her art and music classes and the kids are really enjoying it.
• Gifted and Talented program running well.  Taught by Mrs. Lish and Mrs. Wykstra.
• Good outcome at the boundary meetings.   We will get more info on this in the future.
• Choir changing to Monday to better serve students who are in double dosing or gifted and talented.
• Good attendance at parent/teacher conferences.
• Feb. 4^th –Science Fair

Attending our meeting was Kimberly Kosorolk, Community Council Rep. for our area.  She will take any issues or concerns we may have back to the District Community Council Meeting.

Review of Statewide Training

• Mr. Miller and Lance attended a recent training for Principals and Community Council Chairs in Alpine School District, and Lance also attended one of the statewide trainings held recently. They shared some things we were doing well, as well as discussed some things we needed to update.
• We can continue to use this blog to meet meeting reporting requirements, but need to add a link from the school web page.
• We should elect a Vice Chair to assist the Chair (which was done)
• All voting members were asked to review the Lehi Elementary Rules of Order and Procedure (found at http://lehielementary.blogspot.com/p/lehi-elementary-rules-of-order-and.html).  This should be done annually.
• Council Members, parents, or anyone else can review school status, demographic information, testing results, and more (see details on accessing reports below).

Report on school testing/district grading

• The recent school reports were discussed.
• Curriculum information can be found at www.schools.utah.gov/curr/imc 
• School Demographic and Report information are available at https://psdreports.schools.utah.gov/Gateway

Report on the use of Trust Land Funds

• Mr. Miller used $1500 of trust land money to buy supplies for the arts and music program.
• Money will also be used to provide more aide time to the 5^th and 6^th grade teachers.
• Lance requested that Mr. Miller give us an update on use of Trust Land Funds at the next meeting, which he said he would be happy to provide.

Calendar of upcoming meetings:

 Jan. 22^nd, and March 19^th.  Other meetings may be called as needed.  All meetings are held at 3:40 pm in the school conference room.

Adjourn