MINUTES, September 17, 2015

Lehi Elementary School Community Council 

September 17, 2015 

Meeting Minutes

In Attendance:  Amy Grace, Jodie Harris, Joel Miller, Cathleen Tronson, Susan Archibald, Chrissy Felt, Clayton Grace, Shauna Alvarado

Celebrations:  We had a great start to our school year. No problems. The new students from Sego Lily seem to be assimilating well. Back -to -School night was well attended. Our before and after school programs are underway and are going well.

Election of Board Leadership:

• Chair- Clayton Grace motioned by Cathleen, seconded by Chrissy
• Vice Chair- Chrissy Felt motioned by Joel, seconded Shauna
• Secretary –Shauna Alvarado motioned by Joel, seconded by Chrissy

Review School-wide Date with School Grade:  State office of Education has reported school grades. Lehi Elementary has received a B grade, an increase from a C the previous year. This past year our overall percentage points were 54.33. Overall school points: 326 out of 600. The previous year we had 294 points out of 600. This is an increase of 32 points.

As part of discussing our increase we looked at 4th, 5th, 6th grade students ELA and Math test scores:

• School wide average percent of change in ELA is a 3.35% increase. Our school land trust goal was 3 points.
• School wide average percent of change in Math is a 4.0% increase. Our school land trust goal was 3 points. Specifically in Math 5th grade has the largest increase by 18%. 3rd grade had an increase of 3%, 4th showed 0% increase and 6th experience a decrease of 5%
• Comparison of Lehi Elementary with other schools in Utah with similar demographics shows that we are the highest in growth points in Math!
• School wide average percentage of change for Science was a 1.67% increase. This is a focus point for goal setting this year.
• DRA Data: Overall the school experienced growth between the 13-14 school year and the 14-15 school year.

Report of Trustland Fund SIP:  As part of Lehi Elementary’s weekly collaboration we look at data to compare teachers scores and study what it is that higher scoring teachers are doing in order to be more effective. We are also looking to the highest scoring schools within our band of schools. We are planning to meet with teams of from those schools who are scoring high to learn what it is that they are doing to be effective.

Programs that are currently in place to promote student growth include flextime and double dosing to target those students who need more instruction on specific standards. We also have extra curricular activities such as Gifted and Talented, choir, chime choir and ball room. These all work together to create an engaging environment for our students.

Joel will be meeting with team leaders from each grade level to discuss grade level goals and what each team plans to do to meet them. Joel will be presenting this information to the SCC during the next meeting.

Calendaring:  A meeting for SCC chairs and principals is Monday, September 21st. Joel and Clayton will be attending.

Notes prepared by Shauna Alvarado

MINUTES, March 19, 2015

Lehi Elementary School Community Council 

Thursday, March 19, 2015 

Meeting Minutes

In Attendance:  Joel Miller, Susan Archibald, Lance Madigan, Liz Ash, Brittany Gray,  Amy Grace, Amy Sloan, Jodie Harris, Cali Southwick, Kimberly Kosorok 

Welcome and Pledge of Allegiance 

Voting on January 20, 2015 minutes:  A motion was made by Susan Archibald and seconded by Amy Grace to approve last meetings minutes. 

Good Things:  

• Excited for the upcoming Munch and Mingle – please encourage others to attend
• Dudes and Doughnuts continues to go well
• Spelling Bee and Knowledge Bowl – both activities are excellent to encourage our gifted and talented students. As was the Robotics Class
• Battle of the Books is another great activity
• New Librarian, Mrs. Nicole Soderquist, is fitting in well, and the kids seem to love her. 

Report on Use of Trust Land Funds:   Mr. Miller gave an update

• Double dosing is working well to help improve students learn for those who attend.
• Gifted and Talented is at the same time, causing some complications with some students that are in both (not foreseen that while some students struggle with reading, they could at the same time excel at math. Priority given to Double Dosing)
• As are other extra-curricular activities such as band, choir, and drama are moved to other dates as much as possible
• Also incorporating extension activities during flex-time
•  Reading Rocks will be held this summer with the PTA’s assistance

Report on Use of Trust Land Funds:   Mr. Miller reviewed our action plan for 2015-2016 Trust Land Funds.

Plans for Next Year: 

• Report was in draft, so a final will be sent to Council members before it is submitted.
• Council Members were encouraged to talk to other parents about the Council and recruit for next year’s Council.
• Council Memberships that will expire this year include:
• Lance Madigan (Community/Parent Member)
•  Liz Ash (Faculty/Staff Member)
• Terms are supposed to be for two years, and Councils are encouraged to have equal numbers of outgoing and incoming members to maintain consistency. Since we have many people expiring year after next, we wanted to try and encourage more members to join next fall.

Adjorned

Next meeting will be scheduled for August (announcement will be emailed to current Council, posted on school web site and at school, and posted to PTA Facebook page.

AGENDA, March 19, 2015

Lehi Elementary School Community Council

Thursday, March 19, 2015

Conference Room 3:40 pm

1.  Welcome & Pledge of Allegiance

2.  Approval of January 20, 2015 Minutes

3.  Celebrate Good Things

4.  Report on Use of Trust Land Funds

            Year-to-date Budget Report

            Progress of plan

5.  Collaboration Meeting Observations/Collaboration Presentations

6.  Plans for next year

            Goals

            Potential members

7.  Feedback from parents

8.  Other Items

9.  Adjorn

Minutes, January 22, 2015

Lehi Elementary School Community Council 

Thursday, January 22, 2015 

Meeting Minutes

In Attendance:  Joel Miller, Susan Archibald, Lance Madigan, Liz Ash,  Brittany Gray,  Amy Grace,  Cathleen Tronson, Amy Sloan, Jodie Harris, Cali Southwick, Kimberly Kosorok 

Welcome and Pledge of Allegiance 

Voting on November 20, 2014  minutes:  A motion was made by Susan Archibald and seconded by Liz Ash to approve last meetings minutes. 

Good Things:  

• Sage Formative Testing-This is a free test that can help the teachers and students prepare for the Sage Test.  Teachers can pull questions to make own assessments for students to practice on.  This comes through the Sage Portal so every teacher has access to it.   
• Sage Writing Test-Changes were made so less time will be involved in this portion of the test than last year. 
• Sage Testing Window-Start about the last week of April and go into May by about 2 weeks. 
• Robotics class started last week (Jan. 13). 
• Gifted and Talented Program moving along.   
• Eight cordless microphones and a spotlight were purchased to upgrade our Drama Club. 
• Lehi Elementary will reapply for the Beverly Taylor Sorensen Grant this spring.  This grant, along with Trust land Funds helps support our fine art program. 
• Double Dosing-Teachers will be turning in data soon to show progress and growth.  This will also include attendance data. 
• Boundary issue-This has not been approved by the board of education yet.  The suggested change moves our boundary from State Street to I-15.  If approved, we would add students from Sego Lily and Eagle Crest. 
• Feb. 4th –Science Fair 

Attending our meeting was a Community Council Rep. (Kimberly Kosorok) for our area.  She will take any issues or concerns we may have back to the District Community Council Meeting. 

Review of Rules of Order and Procedure:   Lance proposed an addition to the rules of Order and Procedure.   

• Meetings are regularly scheduled, however interim meetings may be called by the request and support of two Community Council Members. One week notice is still required.
  
• In extreme circumstances, a motion and second can be made electronically (email, etc.) or by phone among Council Members.  A majority must approve, and the motion is given preliminary approval until the next Community Council meeting (whether a regularly scheduled meeting, or an interim meeting).

Amy moved that we approve the motion, and Kathleen seconded.  It was unanimously approved. 

Report on the use of Trust Land Funds 

Year-to-date budget report-  We are on track for use of funds.  Double Dosing does not get paid out until the end of the year.   

Progress of Plan-At the next meeting we will review progress of plan in more detail.  On Feb. 10th we will work on the layout of the School Improvement Plan. 

Collaboration Meeting Observation:  On Feb. 9th the School Community Council will take the opportunity to observe the collaboration meetings of the teachers and see how this time is used to help students.  Meet in council room at 2:15pm.   

We will meet on Feb. 10 to report on observations and start School Improvement Plan. 

Feedback from parents:  Kindergarten registration coming up.  Discussed need to get word out to parents early about registration. 

Calendar of upcoming meetings: 

March 19th.  Other meetings may be called as needed.  All meetings are held at 3:40 pm in the school conference room. 

Adjourn

Agenda, January 20, 2015

Lehi Elementary School Community Council

Thursday, January 22, 2015

Meeting Agenda

• Approval of Minutes
• Good Things
• Review of Rules of Order and Procedure
• Report on Use of Trust Land Funds
•   Year-to-date Budget Report
•   Progress of plan
• Collaboration Meeting Observation
•   Observation, Feb 9th, 2:15 to 3:45
•   Community Council Mtg, Feb 10th 3:40pm
• Feedback from parents
• Other Items
• Adjorn

Next Meeting regular meeting March 19, 2015

November 20, 2014 Minutes

Lehi Elementary School Community Council

Thursday, November 20, 2014

Meeting Minutes

Welcome and Pledge of Allegiance

In Attendance- Joel Miller, Susan Archibald, Lance Madigan, Liz Ash,  Brittany Gray,  Amy Grace,  Cathleen Tronson, Amy Sloan, Jodie Harris, Cali Southwick, Kimberly Kosorolk

Voting on September 18, 2014  minutes:

A motion was made by Susan Archibald and seconded by Liz Ash  to approve last meetings minutes.

Nomination and voting for new vice chair:  A motion was made by Lance Madigan to nominate Susan Archibald as Vice Chair.  Mr. Miller seconded the nomination. 

The voting members voted and it was unanimous in favor of Susan Archibald as Community Council Vice Chair.

Good Things:

• Double Dosing is under way with 3 math classes and 3 reading classes going at 3 different levels. 
• Expanded art program is up and running.  Students are taking advantage of Art and Music classes, funded in part by a grant from the Beverly Sorenson Foundation.  Mrs. Jones is doing a fabulous job of integrating the curriculum into her art and music classes and the kids are really enjoying it.
• Gifted and Talented program running well.  Taught by Mrs. Lish and Mrs. Wykstra.
• Good outcome at the boundary meetings.   We will get more info on this in the future.
• Choir changing to Monday to better serve students who are in double dosing or gifted and talented.
• Good attendance at parent/teacher conferences.
• Feb. 4^th –Science Fair

Attending our meeting was Kimberly Kosorolk, Community Council Rep. for our area.  She will take any issues or concerns we may have back to the District Community Council Meeting.

Review of Statewide Training

• Mr. Miller and Lance attended a recent training for Principals and Community Council Chairs in Alpine School District, and Lance also attended one of the statewide trainings held recently. They shared some things we were doing well, as well as discussed some things we needed to update.
• We can continue to use this blog to meet meeting reporting requirements, but need to add a link from the school web page.
• We should elect a Vice Chair to assist the Chair (which was done)
• All voting members were asked to review the Lehi Elementary Rules of Order and Procedure (found at http://lehielementary.blogspot.com/p/lehi-elementary-rules-of-order-and.html).  This should be done annually.
• Council Members, parents, or anyone else can review school status, demographic information, testing results, and more (see details on accessing reports below).

Report on school testing/district grading

• The recent school reports were discussed.
• Curriculum information can be found at www.schools.utah.gov/curr/imc 
• School Demographic and Report information are available at https://psdreports.schools.utah.gov/Gateway

Report on the use of Trust Land Funds

• Mr. Miller used $1500 of trust land money to buy supplies for the arts and music program.
• Money will also be used to provide more aide time to the 5^th and 6^th grade teachers.
• Lance requested that Mr. Miller give us an update on use of Trust Land Funds at the next meeting, which he said he would be happy to provide.

Calendar of upcoming meetings:

 Jan. 22^nd, and March 19^th.  Other meetings may be called as needed.  All meetings are held at 3:40 pm in the school conference room.

Adjourn

Agenda, November 20, 2014

Lehi Elementary School Community Council

Thursday, November 20, 2014

Conference Room 3:40 pm

1. Welcome & Pledge of Allegiance
2. Approval of September 18 Minutes
3. Celebrate Good Things
4. Review of Nov 12th statewide training
5. Report on the use of Trust Land Funds
6.
7. Questions or Concerns
8. Calendar of Upcoming Meetings:
            January 22nd, and March 19th
            All meetings will be at 3:40 pm in the school conference room
9. Adjourn

Thank you for attending! We appreciate your time and input to make our school better.

PLEASE NOTE:  We will also be discussing a few additional items that were not noticed previously ... while we will discuss, we cannot take action of them at this time.

• Appointment of a Vice Chair
• Request review of Rules of Order and Procedure
• Alpine School District Proposed School Boundary Changes
•